Privacy Policy
This policy explains how NewsFlow collects, uses, and protects information for authorized newsroom staff who access the service.
Scope
NewsFlow is an internal workflow tool. It is not a public consumer service and is available only to authorized employees and contractors of the organization.
Information we collect
- Account information such as name, username, role, and contact details provided by your organization.
- Content you submit, including text, captions, images, videos, and metadata required for publication.
- Workflow data such as approvals, timestamps, and publishing status.
- Security and audit logs, including access events and technical diagnostics.
- YouTube account data and OAuth tokens when you authorize NewsFlow to upload or manage YouTube content.
How we use information
- Operate the editorial workflow and publish content across channels.
- Provide AI-assisted drafting and quality improvements under human review.
- Upload videos and update metadata on YouTube when authorized by staff.
- Maintain security, prevent abuse, and keep audit trails for compliance.
NewsFlow uses YouTube API Services. By using NewsFlow you agree to be bound by the YouTube Terms of Service. NewsFlow use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Cookies and sessions
NewsFlow uses essential session cookies to keep you signed in and protect the service. These cookies are required for operation and are not used for advertising.
Sharing and disclosure
Information is shared only with authorized staff and approved service providers needed to operate NewsFlow. NewsFlow does not sell personal data.
Retention
Data is retained for as long as necessary to support newsroom operations, security, and legal obligations. Retention schedules are defined by your organization.
Security
We apply access controls and logging to protect newsroom data. Only authorized users can access NewsFlow.
Your choices
You can request access, correction, or deletion of your account data through your newsroom administrator. You can revoke YouTube access at any time in your Google account permissions.
Changes to this policy
We may update this policy as the service evolves. The effective date will be updated when changes are made.
Contact
For privacy questions, contact your organization administrator or the NewsFlow support contact provided to your team.